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Billie — Supercharge your invoice archive flow on macOS
Stop wasting time renaming & moving invoices on your system.
Through the power of machine learning and a little touch of magic, Billie is your personal invoice assistant on macOS.
It will automatically rename & move your files, or mail it to your accountant.
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💡 Bright idea
I love the design! And if this works as described, you're a HERO for admin workers everywhere! 😍
So if I have two companies (or rather, two VAT numbers), can Billie automatically detect which company/VAT number the invoice concerns and move it to the appropriate folder? ?makers
@anna_0x Hi Anna, thanks for your kind words!
Yes, you can add multiple VAT numbers that need to be excluded if you own multiple companies.
In an upcoming version you will also be able to link destination groups based on VAT number.
@frederik_jacques1 I didn't quite catch that. Can I throw a bunch of invoices at Billie and have it discern which is for which of my companies, based on the VAT number? 😊 I don't want to "exclude" any company.
@anna_0x Oh sorry, I misunderstood the question :)
At the moment you can do the following:
1. Underneath Settings > VAT numbers, add the 2 VAT numbers of your own companies.
2. Create 2 destination groups:
One for company A (move invoice to folder A)
and one for company B (move invoice to folder B)
When you process an invoice that Billie hasn't seen before, you can select which destination group should be executed for that specific supplier.
Billie will remember it the next time it sees an invoice from this supplier and automatically select that destination group.
However if you receive an invoice from a supplier that has sent an invoice to both of your companies (for example say both of your companies receive invoices from Adobe), it will select the destination group that you last used.
I will fix this in an upcoming version of Billie, where you will be able to link a destination group specifically to one of your VAT numbers!
Good find!
Regards,
Frederik
@frederik_jacques1 that'll be amazing! I would really really appreciate it if you could let me know after you add that feature. 🙏
Very cool product - some type of video and/or GIFs on the website would make understanding use and usability way easier
@justin_rockmore Good point!
There is a video (https://youtu.be/aOGHyRXd8bA) and an update of the website is on the way which will showcase the features more visually!
Amazing! Billie is revolutionizing the way we manage invoices. Let's chat more about how it can help us streamline this process.
This looks really cool! I can see myself using this, I'm just a little bit wary of adding yet another subscription to my monthly bills
@mackseraner Yes, that was indeed the hardest part to decide.
Originally Billie was designed to have a one-time fee, but during development beta testers started asking for features where Billie has to rely on 3rd parties, as a quick example "the mail invoice option".
For this I rely on MailGun, which is also a service I have to pay every month a fee (at the moment 20$ to be transparant), so with a one-time purchase it would be hard to be sustainable over time.
But I understand your remark, I would also have loved it to offer Billie without a subscription!
@frederik_jacques1 I totally get it, it's tricky to charge one-time if you have monthly bills associated with usage. Just wanted to get this feedback to you :)
It solves a proper pet peeve of mine! And I love the torn paper look at the bottom, bring back skeuomorphism 😁
Congratulations on the launch!
Awesome tool! As someone who's starting my own business this will definitely come handy for me to organize my invoices. Congrats on your launch!!!!
@josselinco There are quite a few steps that Billie takes to analyse the invoice and predict which company has sent the invoice. 8 of those steps are offline and on-device only.
If all those fail (which happens when the invoice has essential missing data or a very weird layout), then the invoice is fed into an online model which also tries to predict the name, address, vat number, email address of the supplier.
That data is then stored again locally a sqlite database on your device, and the next time it will take this meta data into account to try to predict it offline.
No worries however, the invoice that is fed into the model on my servers is immediately removed after the result has been predicted.
Congrats on shipping, wishing you the best.
I tried the public beta a few weeks back and I just loved the skeuomorphism with the little receipt popping out of the notch of my macbook!
I do have a question regarding the technicals: I noticed that I get mostly (like 9 out of 10) positive results when processing "real" invoices, but with little receipts it seems to be harder to get a good result.
Is there a particular reason for this?
Anyways, I'm happy with it and will subscribe!
@aron_halfdan Hi Aron, first thank you for testing!
Billie is currently trained with "real" invoices in most languages (non-arabic/chinese), better support for receipts is certainly on the backlog and will improve in the upcoming versions.
If you have any questions or issues, feel free to send a mail to support@getbillie.app.
(also if you have receipts that you are willing to share :D)
As someone who hates doing administrative work, I'm always on the lookout for tools that can make my life easier. Billie definitely fits the bill, and I'm excited to give it a try!
This is exactly what I need. I'm always drowning in invoices, and it can be really hard to keep track of everything. Billie sounds like the perfect solution for me!
The fact that Billie can also mail your invoices to your accountant is a great feature. It's one less thing to worry about, and it makes the whole process so much more streamlined.
This is such a time-saver! I can't tell you how many hours I've spent renaming and organizing my invoices in the past. Billie is a game-changer for me!
I was one of the beta testers, and I've seen Billie evolve quite a lot over time (and I mean this in a good way)!
Wishing you and Billie all the best!
Regards,
Tom
@tom_hawkins_uk Thank you for testing Tom!
I hope Billie will help you further along!
This sounds like a really helpful tool! I'm always losing track of my invoices and bill payments.
@doublas_jackson Hi Doublas, no sorry!
Billie is only available on macOS at the moment.
Billie, the smart invoice assistant